AI Governance
Purpose and How To Use This Section
This section includes a set of curated resources for review in relation to AI governance. It is recommended that you review these resources to better understand the guiding principles for the development of AI policies as they relate to your institution.
In addition, a variety of sample templates, related email communication examples and audit tools for policy compliance (if applicable) are provided in the ‘Policy Templates and Communication Drafts’ sub-tab. Click on the resource or tool to review or download the file.
Please note that these are templates only and should be utilized as a starting point for the development of your institution’s specific tools based on the identified needs.
Transparency Statement on AI Use for Content Development
The policy templates, communication drafts and audit tools presented on this page were developed with the assistance of artificial intelligence, specifically Google's Notebook LM. We leveraged Notebook LM to analyze and synthesize a comprehensive repository of more than 50 external sources—including peer-reviewed journal articles, institutional guidelines and AI frameworks from other higher education and medical institutions—into structured policy drafts and actionable checklists.
In accordance with best practices for human-in-the-loop accountability and AI transparency, all generated elements were reviewed and edited by the authors for utility and validity. The authors take full responsibility for the accuracy and final content of these documents, ensuring they align with institutional values, bioethical principles and operational requirements. The last revision date of these templates was: February 19, 2025.
Resource List for Policy Development
This list represents a curated set of resources designed to aid in the development of governance policies for undergraduate medical education (UME) institutions. It is recommended that users review the entire source before utilizing elements in the design of their policies. The list is broken into different domains based on document type.
One option you may consider is utilizing some or all of these resources within a source-grounded AI research assistant (such as NotebookLM) which allows you to work from a curated list of materials you provide to answer questions and generate output (with citations for verification). Consider using AI prompts (such as the following) to generate outputs that may be of help:
- What do current higher-learning institutions consider essential elements of an AI policy?
- Create a list of articles that reference AI use policies for students. Summarize the recommendations from those articles.
- What terms are commonly used when referring to AI agents?
Policy Templates and Communication Drafts
This is a set of templates that UME institutions may utilize as a ‘starting point’ to develop specific AI policies for several domains within the institution. Included with each template is a sample email that can be used to introduce the new policy within the institution. Templates may be downloaded and modified or re-drafted to meet specific institutional needs. We advise against using the templates without modification.
- Institutional AI Governance and Oversight Policy Template
- Faculty Use of Generative AI Policy Template
- Student Use of Generative AI Policy Template
- Use of Generative AI in Research and Scholarly Writing Policy Template
Audit Tools and Checklists
This is a set of sample audit tools and checklists related to some of the policy templates provided in the section above. It is strongly recommended that users modify or entirely re-draft the provided templates to align with specific institutional requirements, rather than using them in their original form.
- AI Policy Development Checklist for Medical Education from AAMC
- AI-Proof Curricular Content Faculty Audit Tool
- AI Use Researcher Audit Tool
Author
- Saroj Misra, DO
Associate Dean of Clinical Affairs
A.T. Still University Kirksville College of Osteopathic Medicine
